CharityNet USA |
| Checklist of Information and Documents Needed For Bookeeping Services |
| As a part of the bookkeeping service we will provide the following: |
| Balance Sheet, Income Statement and a Cash Flow Statement Bank Reconciliation General Ledger Journal Entry Report |
| In order to provide the above reports we will need the following items: |
| A copy of all deposits (or a schedule listing all deposits) per month. Please describe the service provided or if the funds are restricted to a particular use please list what the restrictions are (i.e., the building fund). |
| A copy of all check stubs (or a schedule listing all checks disbursed) per month. Please describe what the checks were issued for and if they were used for a particular program please list the program. If the checks or disbursements were issued from restricted funds, please describe how they satisfy the restriction requirements. |
| A copy of all bank statements and a copy of all bank reconciliations if they were reconciled. |
| A copy of any loan payments made or received. |
| A copy of any loans taken out in the current month including the settlement statement. |
| A copy of any invoices for asset purchases (desk, computers, etc.) |
| Please also provide a listing of any payments that were made on behalf of the organization. We will need to know how much was paid, when it was paid, and what it was for. |
| In addition, please fax (407-857-9309) us a copy of your Articles of Incorporation, a copy of your employer identification number notice that you should have received from the IRS. |
| We would also like to assure you that your information will be kept strictly confidential as we employ a Certified Public Accountant in the State of Florida, bound by all laws and regulations governing the accounting profession in Florida. Which in short, means that we are bound by a higher level of professionalism than the average bookkeeper. Our goal is to provide you with high quality services at an affordable rate. |
| We also provide accounts payable and accounts receivable management services for a weekly/monthly fee. These services include billing customers and sending monthly statements etc., and preparing accounts payable journals, tracking bills due and creating bill payment checks, etc. |
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